Fresher Administrative & Personnel Assistant Jobs – Uganda Golf Club

The Administrative & Personnel Assistant will provide a variety ofadministrative support to the Golf Course Manager, Human Resources and department staff.

Key Duties and Responsibilities:

·Provide general administrative dues and support to the Club Administrator and General Committee

·Ensuring all member records are updated and maintained accurately

·Processing of all new memberships from applications at entry

·Preparation and circulation of agendas/minutes for Committee meetings and AGM/EGMs

·Maintenance of office files (hard copy and electronic) ·Effectively liaising with and responding to member, visitor and supplier enquiries

·Management of locker room waiting lists and ensuring all locker records are maintained accurately

·Processing and issuing swipe cards for new members and issuing replacement cards/keys for existing members

·Be able to accurately minute meetings as and when required

·Responsibility for ordering of Club stationery and ensuring office stock levels are maintained

·Ordering club merchandise for members as and when required

·Flexible in working hours in order to undertake dues out of normal office hours during peak periods

·Assist with day to day operations of the HR functions and dues

·Compile and update employee records (hard and so copies)

·Process documentation and prepare reports relating to personnel activities(staffing, recruitment, training, grievances, performance evaluations etc)

·Deal with employee requests regarding human resources issues, rules, and regulations ·Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)

·Properly handle complaints and grievance procedures

·Conduct initial orientation to newly hired employees

·Perform other dues as assigned.

Qualifications, Skills and Experience:

·The applicant must hold a Bachelors degree in Human Resource or equivalent

·At least two years experience in the hospitality industry or in a professional,office environment.

·Basic Computer Skills ·Communication Skills

·Strong organizational habits ·Customer focus and relationship building ·Appropriate cash handling skills

·Must be able to work independently with little or no supervision